HR Onboarding Specialist Job Description

HR Onboarding Specialist Job Description (JD)

  • Create clear policies and employee handbooks that explain company operations
  • Craft and send emails with information about the company and position, including work schedules, dress code and parking options
  • Prepare onboarding kits (e.g. stationary, T-shirts and mugs)
  • Welcome new employees’ upon their arrival and give them an office tour
  • Introduce team members
  • Gather and process paperwork, like contracts and non-disclosure agreements
  • Coordinate company presentations and product demos
  • Inform employees on their first tasks (e.g. which programs to download and how to activate their accounts)
  • Ensure new hires have technical assistance to properly set up their hardware and software
  • Distribute manuals, passwords and guidelines, as needed
  • Address new hires’ queries regarding their contracts and payroll


Requirements

  • Proven work experience as an HR Onboarding Specialist or in relevant HR role
  • Hands-on experience with Human Resources Information Systems (HRIS)
  • Basic knowledge of labor legislation
  • Solid communication skills (verbal and written)
  • Team spirit
  • An ability to handle sensitive and confidential information
  • BSc degree in Human Resources Management or similar field