1. ROLE OBJECTIVE
Responsible for managing Director desk & data/information compilation, analysis, coordination & monitoring of activities in the business entities; sharing reports/updates with Director on periodic basis & execution of other tasks as assigned.
2. KEYRESPONSIBILITIES
· Data/Information management-
1. Compilation, Co-ordination, analysis of data/information related to sales/ marketing/ operations activities & providing periodic reports (daily, weekly, monthly) to Director.
2. Preparing/ compiling presentations for Director consumption for different management meetings.
· Director Desk management-
1. Diary Scheduling & correspondence management.
2. Scheduling/ attending weekly/ monthly meetings for various functions, floating MOMs and keeping the track on assigned deadlines to all concerned.
3. Managing the documents at Director's desk and ensure the confidentiality.
4. Co-ordination for travel arrangements (Booking + Visas), hotel arrangements for Director's visit to different places.
5. Stationery management.
6. Implementation of direction/ mandates by Director's.
7. Co-ordinating with external agencies for the execution of meetings/ activities.
3. PERFORMANCEMEASURES/ KEY RESULT AREAS
· Correct data compilation & analysis.
· Ensuring timely submission of all MIS/ reports/ data presentations by all concerned departments.
· Ensuring MOMs are floated to all after the meetings & keeping the track on assigned deadlines.
· Timely completion/ management of all the jobs at Director's desk.
4. DESIREDEDUCATION & EXPERIENCE
Level of Education
Graduate or PG / Diploma on Office Management or Secretarial Course with strong MS Office skills
Experience
7-10 years