Managing the office independently and ensuring a timely and accurate flow of information and
clear communication to all the Departments / all the projects.
Organizing internal and external meetings, preparing and circulating the agenda and minutes
as per the set timelines. Sending notices of meetings to executive board members and/or
association members, as directed periodically.
Facilitating the Director in his daily activities of his Office, filing & correspondence etc.
Assisting the Director with all the business activities of all the Departments / projects.
Coordinating the travel plans and logistic arrangements such as flights, visas, foreign
exchange, ground transportation, stay arrangements etc. for the Directors domestic and
international travel.
Compiling / Design the daily execution plan and generates the daily progress report.
Follow-up for daily progress reports with all department heads / project heads. Arranging /
follow up for monthly / quarterly progress meet for all projects.
Coordinating the month-end review and PAN India review– Preparing the presentations.
Handling travel approval.
Acting as a bridge between the Director and the Senior Management and also serving as a
point of contact amongst the members of the Corporate and the members of Companies
/projects / departments.
Areas of responsibility: Report management – project wise progress, Business Development -
Tender bidding, Procurement- supply chain management , Project wise budget-payment-billing
& Relationship Building.
Responsible for Outbound and Inbound calls for senior management.
Receiving the Visitors cordially, understand them, making them comfortable for meeting.
Assisting with administration department.
Maintaining a transparent filing & documentation system. .Screening of all incoming mails /
calls / fax etc. and prompt follow-up as required.