Ultimately, a successful Admin Assistant should ensure the efficient and smooth day-
to-day operation of our office.
KEY RESPONSIBILITIES
Assist in the preparation of regularly scheduled reports
Develop and maintain a filing system
Update and maintain office policies and procedures
Order office supplies and research new deals and suppliers
Maintain contact lists
Book travel arrangements
Provide general support to visitors
Act as the point of contact for internal and external clients
Liaise with executive and senior administrative assistants to handle requests and
queries from senior managers
Answer telephones and direct the caller to appropriate associate; transfer caller
to voice mailbox when associate is unavailable; takes and retrieves messages
Coordinate the repairs and maintenance of office equipment, including copier, fax
machines, computers, printers, etc.
Manage conference room reservations and organize all aspects for meetings
Type correspondence and reports; edit and update various spreadsheets
Maintain confidential records and files
Perform other related duties as required
Coordinates the pick-up and delivery of all mail services (FedEx, UPS, etc.)
SKILLS
Knowledge of office management systems and procedures
Working knowledge of office equipment, like printers and fax machines
Proficiency in MS Office (MS Excel and MS PowerPoint, in particular)
Excellent time management skills and the ability to prioritize work
Attention to detail and problem-solving skills
Excellent written and verbal communication skills
Strong organizational skills with